Financial Accounting
Handles all financial transactions, including general ledger, account setup and maintenance, journal entries, foreign currency adjustments, and budgets.

Accounting
SAP Business One features a chart-of-accounts template for every country, which can be adapted to business requirements. This template can also be used to define individual charts of up to ten segments if reporting needs require.

Journal Entries
The solution allows users to create new journal entries and search for existing ones. (Note: Most journal entries are posted automatically from the sales, purchasing, and
banking areas.) In addition, users can automatically allocate each transaction to a project or a profit center.

Journal Vouchers
Users can save multiple manual journal entries to a batch and process simultaneously, which allows verification and correct postings before they are entered in the
general ledger.

Posting Templates
Users can define G/L account assignment models, which saves time and helps avoid mistakes during the manual posting of journal entries. Recurring postings – Users can define their own postings for regular execution in accounting – and specify a frequency for each recurring posting. (In this case, the solution automatically reminds them to enter these postings.)

Reversing Journals
The solution allows users to reverse month-end accruals postings automatically. By default, reversal of specified postings will occur on the first day of the following calendar month, but if necessary, users can specify a different reversing date for each posting. Exchange rate differences – The solution lets users periodically evaluate their open items in foreign currencies, then identify differences and choose the appropriate correction transaction.

Financial Report Templates
Users can quickly and easily generate any number of financial report templates. This form lets them create templates for any purpose (such as additional profit-and-loss statements).

Budgets
This feature helps users define and manage budgets. Users can configure budget allocation methods, define budget figures in any currency (local, foreign, or both), and display a summarized budget report that compares actual and planned figures. In addition, users can define an online alert that notifies them whenever a transaction exceeds a monthly or annual budget limit.

Define Profit Center
This function allows users to define different profit centers or departments. Users can allocate the corresponding revenue and cost accounts to a predefined profit center in the chart of accounts.

Define Distribution Rules
Based on defined costs and experience, users can define different distribution rules to characterize business activities, and then allocate a revenue or cost account to the corresponding distribution rule.

Table for Profit Centers And Distribution Rules
This function allows users to display profit centers and distribution rules in table form. All figures are displayed clearly and can be adjusted as necessary. Users can also define additional profit centers and distribution rules here. Once all cost factors have been defined, the system automatically allocates them to the individual cost centers in each transaction, giving rapid access to detailed cost information.

Accounts Receivable
Process all incoming payments and handle collections and credit issues with full Banking Integration.

Accounts Payable
Process all outgoing payments and handle vendor related issues will full Banking Integration.

Financial Accounting reporting options include:

• Account balances for business partners and general ledger accounts
• Aging reports, including customer receivables or vendor payables by due date. When users click on a customer line, a detailed report for that customer is displayed. A “hot link” with Microsoft Word displays the customer’s account balances with a single click, showing the status of the respective customer receivables.
• Transaction journal
  Transaction journal by projects
• Tax report, which shows accumulated tax liabilities in accordance with local legal requirements Balance sheet
• Trial balance
• Profit-and-loss statement
• Cash flow, which analyzes cash flow across all revenues and expenses, including checks, credit card payments, recurring transactions, and customer

 

Sales & Ordering
Helps you create price quotes, enter customer orders, set up deliveries, update stock balances, and manage all invoices and accounts receivables.

Sales A/R
The sales quotation capabilities of SAP Business One offer flexibility when creating the contents of quotations or any marketing document. Different line types are supported, allowing users to create subtotals of previous lines. Users can insert freeform text anywhere within the body of the document, as well as display recommended alternative items. Once a quotation is created, users can export it to Microsoft Word with a click of the mouse.

Order
This feature simplifies sales order entry by giving the order taker full view of an item’s stock position in multiple warehouse locations when a shortage arises. Orders can be created that support different delivery dates and ship-to addresses for each line item. Users can automatically create purchase orders from a sales order and drop ship them to the customer’s site.

Delivery
The delivery function allows a shipping department to generate the necessary packing documentation for all goods shipped to a customer. The built-in packaging process facilitates the allocation of items into different packages during the delivery process. Users can store the delivery tracking number and access the shipping status within the delivery note with a click of the mouse. Warehouse quantities are automatically updated when a delivery is made.

Returns
Users can easily handle returns without credit, or repair returns using the returns document.

A/R Invoice
The invoice automatically creates a corresponding journal entry. As a result, users can create an automatic receipt if the customer pays part of the invoice immediately.

A/R Invoice and Payment
Users can create an invoice and receipt in one step, using the same document.

Document Printing
This function helps users print any sales and purchasing documents. Users can select by period, document number, or document type.

Automatic Summary Wizard
This wizard allows users to group all existing sales documents in a single invoice for a given customer. The wizard is especially helpful to those who create a variety of orders and delivery notes over the course of the month but need a summarized invoice for each customer at the end of the month.

Sales Order reporting options include:

• Open Items List that enables management to quickly generate an overview of all open items in their areas, including unpaid invoices, open quotations, and pending orders. Integration with Microsoft Word helps you generate letters to the relevant customers.
• Sales Analysis that lets users conduct a sales analysis from three perspectives: by customer, item, and salesperson. Perspectives can be combined to highlight additional detail (for example,
  items sold by a certain salesperson or items purchased by a customer). The report automatically creates diagrams to display the data visually. Users can display information in any degree of detail, from the most general (such as sales by customer group) to the most specific (an invoice for a specific customer).

Purchasing
Manages and maintains vendor contracts and transactions, including issuing purchase orders, updating in-stock numbers, calculating the value of imported items, handling returns and credits, and processing payments.

Purchase Order
SAP Business One lets users order materials or services from vendors. These orders update the available quantity of the ordered items and inform the warehouse manager of the expected delivery date. Each line item within a purchase order or an account payable (AP) voucher can be shipped to, or specified as, a different warehouse location.

Goods Receipt Purchase Order
This function allows users to receive a delivery at the warehouse or allocate deliveries to multiple warehouses. Goods receipts may be linked to a purchase order and users can change the purchase order quantity versus the actual received quantity.

AP Invoice
When processing vendor invoices, SAP Business One also creates a journal entry. Users can use this information to process subsequent payments to the vendor.

Document Printing
This function helps users print all sales and purchasing documents. Users can select by period, document number, or document type.

Purchasing reporting options include:

• Purchase Analysis, similar to the sales analysis report, allows users to analyze purchasing trends for various items purchased from vendors over various periods of time.

Business Partner Management
All critical information on customers and vendors – such as address, preferences, sales employees, and credit terms – is entered in the business partner capability. Users an define an unlimited number of contact persons for each business partner, along with their phone numbers, e-mail addresses, and other important data. They can also enter a customer contact or vendor name and send e-mail or SMS messages. All relevant associated data – including customer sales reports and detailed balances – can be displayed. SAP Business One allows search methods such as “starts with,” “contains,” and “greater than,” to find the appropriate items.

Activities
This feature tracks interactions with customers, such as phone calls, meetings, and follow-up tasks. Users can also add special notes and attachments to activities and schedule next action items.

Calendar
SAP Business One allows users to maintain a calendar that graphically displays the activities for one or more users. The calendar also provides functionality for scheduling activities as well as modifying scheduled activities. The calendar can be configured to show only specified activities and users. Users can also view activities in different layouts, such as daily, monthly, work week, full week, and team calendar.

Business Partner Management reporting options:

• Activities Overview sorts all open contacts by date and with reference to the current day or week. Users can complete current activities and contacts, and close activities and contacts that have already been completed.
• Inactive Customers provides a complete list of customers considered inactive.
• Dunning History tracks the dunning history for a business partner.

 

Bank Transactions
Takes care of all financial processing such as cash receipts, check writing, deposits, advance payments, credit card payments, and bank reconciliation.

Incoming Payments
This feature allows users to record all incoming payments, including checks, credit card payments, cash, and bank transfers. Users can also allocate payments to open invoices in order to simplify the payment receipt process. When a user creates a payment, the general ledger is updated automatically.

Check Fund
This feature helps users manage all check data, as well as endorse or cancel individual checks.

Credit Card Management
This feature helps users easily manage all credit card data, as well as endorse or cancel a credit card document.

Deposits
This function records cash payments, credit card payments, and check deposits. For deposits, a list of all checks is displayed and users choose the ones they want to deposit.

Outgoing Payments
The outgoing payments function lets users define payments to vendors. They can allocate payments to open vendor invoices as well as initiate the automatic issue of checks to vendors.

Payment Wizard
This feature saves time by helping users step through the process of creating a payment batch for electronic bank transfers or outgoing checks. Users select the vendors that need to be paid according to a series of user-defined criteria such as invoice due date or terms discount date. The system then creates a payment batch which can be viewed in the form of a report.

Bank Statements and Reconciliation
The solution enables fully automatic reconciliation. Users can reconcile credit and debit transactions with one another as a means of reconciling any general ledger account or comparing the cashbook balance with the bank statements balance.

Are you interested in hearing from someone directly about how SAP Business One can work for you? Please go to our presales information page and tell us a little about you and your business!

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